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Case Study
Recruitment Agency Triples Candidate Throughput Without Adding Headcount
Talent acquisition — CV screening, candidate engagement & interview coordination
📊 Projected / Modeled Results — Based on operational modeling for a 25-consultant specialist recruitment agency processing ~800 roles/month, using AfrexAI deployment benchmarks.
3xCandidate Throughput
68%Faster Time-to-Shortlist
$890KAdditional Annual Revenue
41→14 daysAvg. Time-to-Fill
The Challenge
A specialist tech recruitment agency with 25 consultants was hitting a ceiling. Each recruiter manually screened 150+ CVs per role, spent hours on initial candidate outreach, and juggled interview scheduling across multiple time zones. The bottleneck wasn't finding candidates — it was processing them fast enough.
Average time-to-shortlist was 8 days. Time-to-fill averaged 41 days. Clients were defecting to competitors who moved faster. The agency estimated they were losing £60K/month in placements that went to faster-moving rivals.
The Solution
CV Screening Agent — Parses incoming applications against role requirements using semantic matching (not just keyword filtering). Ranks candidates on a weighted scorecard, flags hidden gems with transferable skills, and auto-rejects clear mismatches with personalized feedback.
Candidate Engagement Agent — Conducts initial outreach via email and LinkedIn, handles Q&A about role details, salary bands, and company culture. Qualifies interest and availability before routing to a human recruiter.
Interview Coordination Agent — Manages multi-party scheduling across candidates, hiring managers, and panel members. Handles rescheduling, sends prep materials, and collects post-interview feedback automatically.
Projected Results
3xMore Candidates Processed
8→2.5 daysTime-to-Shortlist
92%Candidate Response Rate
$890KRecovered Revenue (Year 1)
"We were leaving money on the table because we simply couldn't process candidates fast enough. AfrexAI's agents let our recruiters focus on relationships and closing — the parts that actually generate revenue. Throughput tripled and our consultants are happier too."
— Managing Director, Specialist Tech Recruitment Agency (Projected Engagement)
Implementation Timeline
Week 1: ATS integration (Bullhorn). Historical placement data analysis to train scoring models.
Week 2–3: CV Screening Agent deployed on 50 active roles. Accuracy validated against senior recruiter decisions (94% alignment).
Week 4: Candidate Engagement Agent live. Outreach templates refined per sector vertical.
Week 5–6: Interview Coordination Agent activated. Full pipeline automated.
Month 3: 3x throughput achieved. Agency takes on 40% more client accounts without hiring.
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